Hinckley Choral Union

Sept 2023 © mjh B12
Data Policy Statement
1. Members' Personal Data

a) Hinckley Choral Union (hereafter referred to as HCU) will hold regularly updated lists of members which will include members' contact details - telephone numbers, postal and email address for the purpose of communicating choir related information such as rehearsal schedules, concert details, choir newsletters and notices for meetings and the Annual General Meeting

b) Such information will be held securely and by named individuals as agreed by the Trustees of HCU. It will not be passed on to any third party without explicit consent from the individual member.

c) Gift Aid declarations by members, currently in paper form, will be held securely by the Treasurer or other nominated Trustee.

d) Upon leaving HCU, a member's contact details will be permanently deleted from the membership list.

2. Non Members Personal Details

a) HCU will hold an additional list of non-members who would like to be informed of future concerts, workshops and other choir events and who have specifically consented to their contact details being held.

3. Pandemic Rules

a) In the event of a pandemic situation, HCU will abide by the latest Government advice relating to rehearsals and concerts.